If a vendor sends a single invoice for multiple orders raised in Brightpearl, that one invoice can be batch received against all of the orders.
This will add the accounting and balance on the supplier account for a single invoice at the same time as marking all the orders in Brightpearl as "invoiced received" with the same invoice number.
All orders must either have no inventory received or all inventory received. When batch invoicing, the orders can be a mixture of the two, but none of the orders can be partially received.
Here's how to batch invoice multiple purchase orders:
- Go to Purchases > Recent purchase orders and select the vendor issuing the invoice in the filter. Apply any other relevant filters, then filter the report.
- If you need to make changes to any of the orders, open them individually to do so.
- Once you're happy with the orders, select them in the purchases list and click Batch invoice.
- You'll be taken to a screen where you can confirm the amounts making up the invoice total. Enter the vendor's invoice reference, check the date is correct, then click Process purchase orders.
Warning: Purchase orders which have been batch invoiced cannot be uninvoiced.
A video shows this in action: