Landed cost invoices will need to be entered into Brightpearl to update the vendor (supplier) account balance and the accounting.
A landed cost may be included on the same invoice as the products (by adding a line to the purchase order), or it may be a separate invoice (entered as a vendor bill).
Note that when entering a bill for costs which have been allocated as landed costs, you need to use your landed cost account code (normally 2070 or 2270) instead of the usual expense code for that supplier. The expense will show on your income statement later when the inventory ships, as a higher cost of sale value than if landed costs were not applied.
Entering a landed cost invoice
Landed cost included on the same purchase invoice as the goods
In this situation, the landed cost is added as a row on the purchase order.
Ensure that this row is assigned the same account code as the one you use when assigning the landed cost. You can check which code to use on the landed costs report, under Purchases > Landed cost report.
When you invoice the purchase order the landed cost code will be debited, netting against the credit entered on receiving the goods, and the total amount of the order, including landed costs, will be owed to your vendor.
Landed cost entered as a separate bill
In this situation, the landed cost should be entered as a bill under Vendors (suppliers) > Enter a bill.
- Select the same vendor as assigned to the landed cost.
- Enter the invoice reference and amount as specified on the invoice received from your vendor.
- Enter the landed cost reference in the details. This is important so that reconciliation of the landed cost can be done. The landed cost reference can be found from the landed cost report, under Purchases > Landed cost report.
- Select the same landed cost account code as used when assigning the landed cost to purchase order rows. This is important so that the reconciliation of the landed cost can be done. The account code can be checked on the landed cost report.
- Click the Enter Bill button to post the invoice.