Landed cost invoices will need to be entered into Brightpearl to update the supplier/vendor account balance and the accounting.
A landed cost may be included on the same invoice as the products (add a line to the PO), or it may be a separate invoice (enter as a vendor bill).
When you later assign landed costs to purchase order lines, you should use same the vendor invoice reference to make reconciliation easier.
Note that when entering a bill for freight which is also assigned as landed costs, you need to use your landed cost account code (often 2070) instead of the usual expense code for that supplier. The expense will show on your Profit & Loss report later when the inventory ships, as a higher cost of sale value than if landed costs were not applied.
How to enter a landed cost invoice / bill
Where the landed cost is included on the purchase order and purchase invoice for the goods:
This means that the landed cost is added as a row on the purchase order. Ensure that this row is assigned the same account code as the one you use when assigning the landed cost. It can be checked on the landed cost report.
This could be
Where the landed cost is not on the purchase order and is on a separate invoice, the charge should be entered as a bill:
- Go to Suppliers / Vendors > Enter a Bill .
- Select the same supplier/vendor as assigned to the landed cost.
- Enter the landed cost reference in the details. This is important so that reconciliation of the landed cost can be done. The landed cost reference can be found from the Landed Cost Report.
- Select the same landed cost account code as used when assigning the landed cost to purchase order rows. This is important so that the reconciliation of the landed cost can be done. The account code can be checked on the Landed Cost Report.
- Click the Enter Bill button to post the invoice.