How do I activate landed costs on my account?
You can enable the landed costs functionality by going to Settings > Purchases > Purchase settings and setting "Activate landed costs" to "Yes".
If you do not see this option, please contact Brightpearl support.
Why am I not able to allocate landed costs to my items?
It is not possible to allocate landed costs to...
... non-stock tracked rows
Only stock tracked items will be listed.
It is not possible to allocate landed costs to non-stock tracked items.
... sold items
If any of the received items have been sold, then the row will not display and landed costs cannot be landed against the items.
Landed costs for sold items will need to be manually entered as a journal directly to cost of sales. This includes part-sold line items.
If you have sold any quantity of a line item, then you will not be able to allocate landed costs for that line item at all.
... drop-ship purchases
Drop-ship purchase order rows will not show up in the landed cost workflow, so costs cannot be allocated to them.
If a purchase order contains a bundle then only the bundle components (the stock tracked rows) will be available for allocating landed costs against.
Remember that a bundle on a purchase works by receiving each component into stock separately at their own cost so it is these items which are allocated the landed costs.
Can I allocate landed costs to...
... partially received order rows?
Brightpearl will allow landed costs to be allocated to received or not received items, so partially received order rows are not a problem.
The only difference will be seen in the accounting entries made.
... back orders?
Landed costs can be allocated to back orders, and if items are split to back order after allocating landed costs, the cost will be split with it.
If items with landed costs are split onto a back order they will then show up under the new order reference on the landed cost report.
... warehouse transfers?
If the items have already been received and transferred to another warehouse the landed cost can still be allocated against the original purchase order row. The value of the items in each warehouse will be correctly updated.
If items are transferred after landed costs have been allocated they will be transferred at their total value inclusive of those landed costs.
It is not possible to assign landed costs directly to products from a warehouse transfer.
If a purchase order contains a bundle then only the bundle components (the stock tracked rows) will be available for allocating landed costs against. Remember that a bundle on a purchase works by receiving each component into stock separately at their own cost so it is these items which are allocated the landed costs.
Why is are estimated and actual landed cost values different?
There are various reasons why these values could be different. Learn more about the differences between the kinds of landed cost here.
Why is there is there an asterisk next to the inventory value?
When the same SKU is added onto a purchase order using multiple rows (instead of a single row with the total quantity), perhaps because of different pricing, it is possible that the individual items will be allocated different landed costs.
Once the items have been received into stock the total inventory value for the SKU in the batch can be seen on the inventory detail report and inventory audit trail. Since there are two different landed cost values to be shown on a single report line, the average landed cost will be calculated and displayed. When this happens an asterisk will be shown.
In this example, the SKU was received into stock on the purchase order with different landed costs:
The SKU gets combined on the inventory detail report so an average cost is used to display a single landed cost:
How do I correct landed cost values if I am unable to delete the landed cost?
If none of the items have yet been sold, it is possible to unallocate any which are reserved for sales orders, delete the goods-in note(s) for the purchase order and then delete the landed cost.
But if some of the items have been shipped this process cannot be used. In this case, the only way to correct the value associated with inventory items is to manually edit the cost price or to completely remove the item from stock and add it again as a correction, stating the cost price as the cost inclusive of landed costs. Alternatively, the value can be left and the discrepancies will be captured during the reconciliation of the landed cost accounting and invoice.
Can non stock tracked items be used for landed costs?
No. Only stock tracked items can be used for landed costs.
If you pick a PO for landed costs to be added and you do not see the item (i.e. shipping, discount, pallet costs etc) you will not see it on the list.