Landed costs can be allocated to items on purchase orders before or after they have been received into stock, but they must still be in stock. All the accounting for landed costs will happen automatically and what journals are posted depends on whether landed costs is allocated before or after the goods have been received into stock.
Note that once items have been shipped all of the inventory and cost of sales accounting has been posted in Brightpearl and therefore landed costs must be manually entered into the accounting.
Accounting for landed costs is generated at the following times:
- When items with allocated landed costs are received into stock
A single PG journal is used to account for assets and landed costs.
- When landed costs are allocated to items already in stock
A PG journal is created when the items are received into stock and an additional LC journal when the landed costs are allocated.
Additional accounting entries to be aware of when using landed costs are:
- Cost of sales accounting (shipping journals)
These journals will use the item cost inclusive of landed costs
- Landed cost invoice journals
These should be posted to the same account code as used when the landed costs were allocated.
Note that without landed costs, you create freight invoices against a shipping code (often 5xxx). This will then appear on your Profit and Loss as an expense. When you are using landed costs, you enter freight invoices against your landed cost code (often 2070) so you do not see this expense. The same figure appears on your Profit and Loss later as part of Cost of Sales.
Receiving goods into stock with landed costs
Where landed costs had been allocated prior to receiving the goods, the items will immediately be received into stock at their uplifted value. In order to account for the landed costs, an additional row is added to the goods-in journal.
Here's an overview of the stages comparing with and without landed cost assignment:
When receiving the goods in, it is possible to see the landed cost value by which the asset value will be uplifted:
Receiving the goods into stock automatically creates an accounting journal to account for inventory assets and landed costs. This means that the inventory asset value on your balance sheet is uplifted by the landed cost value:
Allocating landed costs to items already in stock
Where items have already been received into stock accounting entries will have already been made to increase inventory assets using the cost known at the time of receiving.
If additional landed costs are then allocated later, the value of those items will be increased via an additional journal with the extra landed cost amount. This occurs at the point the landed costs are confirmed:
Original goods-in journal without any landed costs
Additional journal to uplift the items with landed costs
The 2071 landed costs account code here is the one you choose when assigning landed costs to purchase order rows.
Cost of sales accounting with landed costs
When any item is sold and shipped the cost of sales accounting is automatically posted (if active). If landed costs have been assigned to the shipped items this is recognised in the accounting as the cost of sales and inventory values in the journal include the relevant landed cost amounts: