Brightpearl doesn't have its own payroll module, so you will either be calculating wages, P.A.Y.E, N.I. etc manually, or you will be using a separate payroll system.
However, you will still need to enter the figures into Brightpearl to ensure your accounting is correct.
There are three steps to entering wages into Brightpearl:
- Create the wages journals
- Record the payments to your employees
- Record the payments to your tax authorities, pensions, etc.
Tip: When entering journals, you can save them as a template to be used next time - you'd just need to update the values if they differ each month!
This is done by entering an accounting journal under Accounting > Enter journal.
You will need to debit your gross wages expense account and credit your wages liability accounts for P.A.Y.E, National Insurance, Net Wages and anything else as stated on your payroll report.
Copy across the figures, ensuing that the total debits equal the total credits, and the tax code on each row is set to T9 or -.
You will likely also need to include figures for things like pensions, student loan deductions, maternity/paternity leave, sickness and attachment of earnings.
You may also wish to split your wages expense out further, e.g. by cost center.
Add extra rows as required, but always ensure your debits and credit balance.
Bank payment to employees
Once your employees have been paid, you'll need to record that payment in Brightpearl.
Create a bank payment at Accounting > Expenses/Bank payment to record the amount paid from your bank account for wages.
Make sure to select your net wages liability code, and ensure that the tax code is set to T9 or -.
Payment to tax authorities
You will need to record how much was withdrawn from your bank account to pay your tax authorities.
As above, this is entered as a bank payment. You may need to enter multiple bank payments, or edit the bank payment entry to be able to accommodate multiple rows.
Similarly, if any other parties are involved (e.g. a pension company), they should be paid in the same manner.