Data checker

The data checker reviews your accounting database for any unusual postings or journals with missing data, e.g. a journal posted to 1100 Accounts Receivable (Debtors) with no customer ID.

Check your accounting database by going to Accounting > Data check.

The data checker checks all of the following:

Check Description
Unbalanced journals (Debits ≠ Credits)

Debits must always equal credits in an accounting journal.

Brightpearl will not allow an out of balance journal to be posted, so in the unlikely event that you do notice any warnings in this section please contact our Support team immediately.

Entries on 2100 Accounts payable (creditors) with no invoice reference

Automatic accounting entries made to 2100 only occur when an order is invoiced (creating a PI journal) or a payment (PP journal) is posted.

Both of these stages automatically enter an invoice reference into the journal.

Click on any journals listed here to try and identify how these journals occurred. Do they have the correct journal type? Anything else could indicate it wasn't processed through the correct route.

Entries on 1100 Accounts receivable (debtors) with no invoice reference

Automatic accounting entries made to 1100 only occur when an order is invoiced (creating an SI journal) or a payment (SR journal) is posted.

Both of these stages automatically enter an invoice reference into the journal.

Click on any journals listed here to try and identify how these journals occurred. Do they have the correct journal type? Anything else could indicate it wasn't processed through the correct route.

Entries on accounts payable (creditors) with no amount Brightpearl will warn you of any journals where there is an entry to accounts payable with a zero value. Click on any journals listed here to identify why there is a zero entry.
Entries on accounts receivable (debtors) with no amount Brightpearl will warn you of any journals where there is an entry to accounts receivable with a zero value. Click on any journals listed here to identify why there is a zero entry. 
Accounts receivable (debtors) or accounts payable (creditors) transactions not at correct tax rate Entries to accounts receivable and accounts payable should always have a tax code of "Not rated" or "T9".
Purchase invoices with no supplier ID

An invoice relates to money owed to a vendor, so it makes sense that every accounting entry requires the relevant contact ID.

Without a contact ID it won't update the contact account balance - it will simply be an anonymous debt that cannot be repaid.

Brightpearl won't allow invoices to be posted without a contact ID so ensure these journals have been created through the correct processes.

Sales invoices with no customer ID

An invoice relates to money owed by a customer, so it makes sense that every accounting entry requires the relevant contact ID.

Without a contact ID it won't update the contact account balance - it will simply be an anonymous debt that cannot be claimed.

Brightpearl won't allow invoices to be posted without a contact ID so ensure these journals have been created through the correct processes.

Chart of accounts check Each nominal code requires a name. If one exists with no name it will be listed here. You will need to edit the nominal code to add a name.
Transactions with no tax code set

Every accounting entry needs a tax code against it, even if tax is not relevant (T9, Not rated).

Ensure these journals have tax codes entered.

Journal check

Journals should only ever have positive values entered; debits and credits are used to identify whether the amount is adding or subtracting from the account.

Any journal which contains negative values will be listed here.

Brightpearl should never allow this to happen, so in the unlikely event that you do notice any warnings in this section please contact our Support team immediately.

 
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