Preparing products for your Magento integrations

Brightpearl and Magento products will connect by automatically matching up SKU-to-SKU so it is important that your products exist in both systems with the same SKUs.

In this guide we explain how to get all your products into both systems, how to manage bundles, variants or configurable products when using the Brightpearl Magento extension.

Getting products into both systems

Your products will need to exist in both systems.

Both Brightpearl and Magento have product import and export features which can be used for getting comparable lists and creating missing products.

Learn more about importing products into Brightpearl here.

Setting up bundles

Both Magento and Brightpearl use bundles for selling multiple items together for a single price. There are three methods of configuring bundles with Brightpearl and Magento:

  • Bundles in both Brightpearl and Magento

    This method requires all the individual items (components) to exist as simple products in both systems, then group them into a bundle in both Magento and in Brightpearl. Ensure that all SKUs match in both systems.

  • Bundle only in Brightpearl

    One way of selling multiple items together is to create a simple product in Magento which links (by matching SKU) to a bundle in Brightpearl. When an order for this item is created in Brightpearl the Brightpearl bundle will expand and add all the components, but it will only show the simple product on the order in Magento.

    Note: The bundle quantity will be made up only of complete bundles within a warehouse. A bundle will not considered on hand if the components are available at separate Brightpearl warehouses, even if all those warehouses are being synchronized with Magento. Learn more about bundle availability here.

  • Bundle is managed in Magento

    With this method, the simple products are created in both Brightpearl and in Magento, and then the bundle is formed in Magento. An order for the bundle in this case will show only the simple products, or the components, on the order in Brightpearl.

    Note: The quantity of a Magento bundle will be controlled within Magento based on the inventory levels of the components. Where Brightpearl is providing the quantity of the components from multiple warehouses the bundle availability will therefore include bundles where the items are split across multiple warehouses and could result in orders which require split shipments.

All methods support the following features:

  • Inventory availability

    The calculated bundle availability in Brightpearl will update the availability in Magento.

  • Prices

    All price features are supported, including tiered pricing and special pricing.

  • Basic shipping update

    The order will be marked as shipped in Magento once the order is fully shipped in Brightpearl, using the reconcile orders functionality. Tracking references will not be imported.

  • Real-time shipment updates

    The link between the Brightpearl order and the Magento order is through the bundle row. This is a non-stock tracked item in Brightpearl and doesn't get marked as shipped. All components need to be shipped in order to mark the order as shipped.

  • Multiple shipments

    The components of the bundle can be shipped separately in Brightpearl but since the Magento order only has one product it is not possible to record the individual shipments.

Setting up configurable products

Variants of a product in Brightpearl will be connected to simple products in Magento.

A configurable product (parent) is used to group those items into a single listing on your Magento site. Brightpearl has no such parent product, so the configurable product will not be directly connected to Brightpearl, only the individual simple products.

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