A warehouse represents a collection of locations in which physical stock is stored, like a stock room or a warehouse. They are associated with an address, which is generally the postal address for the purpose of shipping goods to and from that warehouse.
Moving inventory between warehouses requires you to create a Stock Transfer that goes through the standard goods-out process, and is then received into the destination warehouse. The use of Stock Transfers allows an audit trail of stock movement between warehouses.
Activating & de-activating multi-warehousing
Multi-warehousing needs to be activated before additional warehouses can be added.
Once switched on it is not possible to de-activate multi-warehousing. If this is done then all inventory levels will be deleted.
- Go to Settings > Products > Stock settings .
- Select Yes for Multiple warehouses.
- Save your changes.
Add as many warehouses as you need, but don't get carried away! Managing inventory across multiple warehouses adds a lot of effort. You may find that if your "warehouses" are actually in the same physical location you may prefer to use a set of location codes to define warehouses, e.g.
W1.xx.xx.xx - warehouse 1
W2.xx.xx.xx - warehouse 2
It's easier to move items around within a warehouse than it is to move items between warehouses, the latter requiring creation of a goods-out note and then running the goods-in process at the other end.
When you produce Stock transfers between warehouses, the destination warehouse will need an address to display on the paperwork.
- Go to Settings > Products > Warehouses .
- Click Add Warehouse .
- Enter a name and contact details for the warehouse.
- Click Save .
You warehouse is added and is ready for adding or receiving stock.