A product has several different kinds of inventory levels, each of which details information about how many units of a product are available in various states.
Inventory levels can all be seen at Products > List Products/services:
They can also be viewed on the Inventory summary or Inventory detail reports (Products > Inventory summary, and Products > Inventory detail respectively).
This is what each figure means:
| Inventory level | Definition |
|---|---|
| In stock | The total number of items in the warehouse, including items fulfilled to goods-out notes, items in the packing process and anything else in progress. |
| Allocated | The total number of items reserved for orders, plus the total number of items that are fulfilled to open goods-out notes (fulfilled but not yet shipped). |
| On hand | The total quantity of an item in stock less total allocated. This is the value that you have available to allocate to other sales orders. |
| On order | The total number of items on open purchase orders which have not yet been received. |
It's important to remember that:
On hand = In stock - Allocated
This diagram shows how inventory levels change as actions are performed:
Inventory information popup
On any report that displays inventory levels, you can click on any of the blue numbers to view a summary of how the figures are made up:
The tabs on the popup are as follows:
| Tab | Definition |
|---|---|
| Information | This tab displays the SKU, the product type, and the product's long and short descriptions. It's useful if you want to give someone more details on a product. |
| Inventory | The stock levels of the product at each warehouse. Also details the product's default location, minimum stock level and reorder quantities per warehouse, and provides a list of which open purchase orders the product is on. |
| Variants | If the product is in a product group, this tab lists all of the in stock, on hand and allocated levels of every product in the group, per warehouse. |
| Allocations | This tab details the sales, transfers and goods-out notes where the product's stock is allocated. |
Video
Understand what each inventory figure represents and how they are updated by various processes.