Product Barcodes and Label Printing

Product barcodes can be used with Brightpearl to:

  • Scan items through EPOS (in store)
  • Print barcode labels
  • Display barcodes on documentation
  • Scan items through Boxora

EAN or UPC barcodes

These are internationally recognized barcodes which are purchased from specialist barcode providers, that you can record against the associated product record in Brightpearl. You can generate this type of barcode from Brightpearl by setting up the relevant label template following the instructions below.

EAN or UPC codes can be recorded on products in Brightpearl by opening the product record and typing or scanning into the relevant field. The product import can also be used to update products from a spreadsheet.

These codes can be stored in the main Barcode field or the EAN or UPC fields.

Brightpearl barcodes

Brightpearl specific barcodes can be generated using the system assigned product ID.

This type of barcode can be used only with Brightpearl compatible applications such as EPOS or Boxora.

It is only possible to generate these barcodes in i25 or Code 128 format.

Label templates

In order to print product labels you will need to create a template to specify the size of the label and what information you want to include. Y ou can select from a long list of fields (including custom fields) to add them to your template. You can also directly enter text or HTML/CSS to include hosted images and logos. The label's size is defined by adding it in brackets after the template title.

How to create a product label template

  1. Go to Settings > Templates > Label templates .
  2. Give your new a template a title.
  3. Also within the title field enter the size of your labels.

label template

  1. Create the label design in the provided editing box. You can select from a long list of fields (including custom fields) to add them to your template. You can also directly enter text or HTML/CSS to include hosted images and logos. The label’s size is defined by text added to the label title, using a format (100mm 30mm).

Printing product barcode labels

Product barcode labels can be printed in sheets or as single labels on a label printer.

It is possible to print barcodes in the following formats:

  • Code 128
  • Code 39
  • Code 93
  • i25
  • EAN 8 - Barcodes must have 7 characters, the 8th digit is automatically added
  • EAN 13 - Barcodes must have 12 characters, the 13th digit is automatically added
  • UPCA - Barcodes must have 11 characters, the 12th digit is automatically added
  • UPCE - Barcodes must have 6 characters

Note that Brightpearl is only able to generate new barcodes using the product ID as i25 or Code 128 format.

There are several places where you can print barcodes from within Brightpearl:

  • Product list
  • Any sales or purchase order
  • Goods in screen when receiving inventory on a purchase order

Thermal label printers

When using thermal label printers, you can print from Brightpearl by selecting 'single label' to produce a PDF ready to send to your label printer. Alternatively, Boxora is an application which can be integrated with Brightpearl, which also supports thermal label printers.

labels

How to print barcodes using a thermal label printer

Labels can be printed from the product list, sales or purchase orders and from the goods-in screen when receiving inventory on a purchase order, but first you will need a template for the label.

  1. Go to Settings > Templates > Label templates .
  2. Give your new a template a title.
  3. Also within the title field enter the size of your labels.

label template

  1. Create the label design in the provided editing box. You can select from a long list of fields (including custom fields) to add them to your template. You can also directly enter text or HTML/CSS to include hosted images and logos. The label’s size is defined by text added to the label title, using a format (100mm 30mm).

Printing from the product list:

  1. Go to Products > List products and select the items to print labels for.
  2. Click the Labels button above the list.
  3. Select "Single label" per sheet and then your template. You can also specify from which price list figures should be taken from (if you have included prices on the template), what barcode type to use and how many labels for each item you want to print.
  4. Click Print and your labels will be displayed in a new window read to be sent to your printer.

print labels

Printing from a sales order purchase order:

  1. Open the order and click the arrow on the edge of the save button.
  2. Select Print labels .

print label from order

Printing from the goods-in screen:

  1. Open the purchase order.
  2. Click the Receive Inventory button.
  3. Click the Print Labels button. 

print label from good in

Printing barcode labels for orders

Barcodes can be printed for the products on a particular sales or purchase order to ensure they are all labeled as they are received in, or as they are shipped out. 

When printing labels from purchase orders, the quantity of labels to be produced will automatically pick up what has been entered in the 'receive now' column. This means that if you're not receiving everything on the order, then you won't get excess barcodes produced. This also supports multi-concurrent inventory where you may be receiving inventory for one product into multiple locations at once.

label good in

Barcode labels can be printed using the detail stored as the product Barcode or if this is blank, using the Brightpearl product ID. You can also setup your label template to use UPC or EAN codes that you have entered against the relevant product records.

How to print barcodes for all items on an order

  1. Search for and open the sales or purchase order.
  2. Click the drop-down arrow on the Save changes button and select  Print labels .

label from order

  1. Select the number of labels on a sheet, if you're using a thermal printer, select "Single label".

print from order

Scanning barcodes

The cost effective Datalogic Touch 65 barcode scanner plugs into a USB port - it's dead easy to get up and running. Brightpearl supports the following types of barcode data on the POS screen:

  • Brightpearl product ID
  • Product barcode (the barcode field in the product edit screen)
  • UPC, ISBN or EAN codes (these fields are in the product edit screen)

The USB scanner is what's called a "keyboard wedge" which is really just an automated keypad. When a barcode is scanned the numbers are entered into the active field and "enter" is hit automatically.

Displaying product barcodes on documentation

When ever a template includes the _productTable_ widget it is possible to customize the columns. One of the columns which can be added is the product barcode.

product barcode

Using custom fields on barcode labels

If you need to display extra information on your barcodes (such as warehouse locations, product images, logos); then you can use product custom fields in your barcode label template.

Product custom fields are setup via Settings > Custom fields > Products  and can be added to your barcode label template via Settings > Templates > Label templates . Please note that your custom fields are hardcoded, so you will need to update your fields if your product information changes.

label templates

 
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